This is a unique and exciting opportunity to join one of Canada’s most high-profile and innovative musical ensembles at a pivotal moment in its history, poised for growth and next-level artistry with the appointment of Rachel Podger, Principal Guest Director.
We seek an experienced, detail-oriented Artist Services & Operations Manager to provide administrative and logistical support for the artistic and operations activities of Tafelmusik. The successful candidate manages all artist services; administers artist and venue contracts/bookings and collective agreement data/timelines; maintains an OPAS database; serves as Administrative Coordinator for the Tafelmusik Baroque Summer Institute; coordinates human resources, information technology, and office management data/requirements; and completes other administrative duties as required. This role is ideal for a hard-working team member who seeks opportunity and experience in Arts Administration and/or Artist Management.
This is a maternity leave position (Jan 16, 2024-Feb 28, 2025) at 24-28 hours/week, except for May/June 2024 at full-time hours for the Baroque Summer Institute. This position involves evening and weekend work in line with orchestra and choir schedules.
Responsibilities
Reporting to the Director of Artistic Administration & Operations, the Artist Services & Operations Manager works closely with the Assistant to the Artistic Co-Directors, Operations team, and external partners to fulfill all guest artist and extra musician services and communications with efficiency, timeliness, accuracy, and attention to detail. He/she/they manage travel authorizations and CRA tax waiver applications; travel, accommodation, and per diem arrangements; guest artist itineraries, program master lists, event summaries; and meet and support visiting artists in performance weeks. He/she/they attend to artist/venue contract administration, including the Tafelmusik Core Orchestra General Agreement, ensuring timelines and requirements are met; and maintain orchestra/choir attendance and leave records. He/she/they have primary responsibility for OPAS database administration, including season setup/updates, artist profile management, and general maintenance.
The Artist Services Manager also fulfills all administrative functions for the Tafelmusik Baroque Summer Institute, including promotional support, application/acceptance/registration processing and communications, and onsite administrative leadership. He/she/they administer and maintain personnel records, HR documents, staff onboarding and compliance training, and staff vacation and leave tracking; oversee IT service requests and maintenance requirements; serve as primary contact for facility management; and support the Operations Department as required.
Qualifications
Our ideal candidate is a highly organized, energetic, and collaborative professional, who has:
- Minimum 3 years’ artist services and/or arts administration experience in the performing arts (music a definite asset)
- Proven track record in managing multiple projects, details, budgets, and deadlines with high professional standards, accuracy, and attention to detail.
- Sound knowledge of Microsoft Office Suite, web-based applications, and database management (OPAS experience a definite asset)
- Basic familiarity with HR, IT, and facility management functions
- An adaptable personality who can think proactively and problem-solve quickly in a fast-paced, dynamic environment.
- A compassionate attitude and a demonstrated ability to work respectfully and effectively with artists, staff, venues, and external partners.
- A high level of personal and professional integrity
Remuneration
$36,000-$40,000 for the employment term, based on experience
How to Apply
Tafelmusik is committed to diversity, equity, and inclusion in our working culture and in our community. We welcome and encourage applications from qualified candidates of all cultures, ethnicities, gender identities, sexual orientations, and abilities. We invite candidates who may require assistance during the application/ hiring process to advise us and we will work with them to meet their needs.
Please apply by submitting a letter of application and current CV, not later than December 6, 2023, to:
Beth Anderson
Director of Artistic Administration & Operations, Tafelmusik
banderson@tafelmusik.org | www.tafelmusik.org
We thank all candidates for their applications; however, only those selected for interviews will be contacted.